Vista Medical Billing is the back office for small and mid-sized practices: complete revenue cycle management, billing, coding, credentialing, and trained virtual assistants — working inside the EHR you already use.
Take one service or hand us the whole cycle. Either way, you keep your EHR, your clearinghouse logins stay yours, and you see exactly what we did in weekly reports.
The full cycle under one accountable team — registration to final payment — with the reporting to prove it's working.
Charge entry, claim scrubbing, and electronic submission done daily — so clean claims go out the door and money comes back faster.
Certified coders assign precise ICD-10, CPT, and HCPCS codes with the right modifiers — compliant coding that protects you in an audit and pays in full.
We complete payer enrollment and credentialing for every provider on your roster — and track revalidations so nobody silently drops out of network.
Verification of benefits before the visit — coverage, deductibles, and prior authorizations confirmed upfront, so rejections never start.
Denied and underpaid claims are corrected and appealed aggressively, and aging AR is worked bucket by bucket until old balances shrink.
Dental claims run on different rules than medical — CDT codes, ADA claim forms, annual maximums, and frequency limits. Our dental team works inside Dentrix, Eaglesoft, and Open Dental to verify benefits before treatment, submit clean claims, and chase dental denials and AR until they're paid.
Trained healthcare VAs who work your front desk from inside your systems — phones answered, schedules filled, inboxes cleared — at a fraction of an in-house hire.
Most revenue leaks happen in the handoffs. We own the whole path a claim travels, so nothing is left sitting in a queue nobody watches.
Payer enrollment and credentialing completed up front, so providers are approved and reimbursed without delays.
Eligibility, benefits, and authorizations verified before the visit to prevent rejections and payment surprises.
Certified coders assign precise ICD-10, CPT, and HCPCS codes — compliant, and built to maximize legitimate reimbursement.
Charges entered accurately and scrubbed against payer rules before submission, catching errors while they're free to fix.
Timely electronic submission to every payer, with confirmation tracked until each claim is accepted.
Payments, ERAs, and EOBs posted accurately, with underpayments and discrepancies flagged the same week.
Denied claims corrected at the root cause and appealed with documentation — recovering revenue others write off.
Dedicated AR specialists work every aging bucket consistently, shrinking days-in-AR and steadying cash flow.
Clear patient statements and a real person to call — better patient collections without burning goodwill.
Transparent weekly reporting on collections, denials, and AR — so you always know what your revenue cycle is doing.
Billing rules change by specialty — modifier habits, payer quirks, authorization patterns. Our teams are organized around the specialties they know cold.
Don't see your specialty? We onboard new specialties regularly — if we can't bill it well, we'll tell you on the first call instead of learning on your claims.
Billing and RCM are priced as a percentage of what we actually collect for you — if you don't get paid, neither do we. Credentialing and virtual assistants are flat-fee. Your exact rate comes out of the free audit, once we've seen your payer mix and claim volume; there are no setup fees and no per-claim surprises.
No. We work inside your existing systems — Epic, athenahealth, eClinicalWorks, Tebra, AdvancedMD, Dentrix and most others. Your staff keeps charting the way they chart today; we handle everything that happens after the encounter is closed.
Most practices are fully transitioned in 10–15 business days. We start with access and credential checks, run your claims in parallel with your current process for the first cycle, then cut over completely — no gap in submissions, no missed timely-filing deadlines.
We sign a Business Associate Agreement before any access, connect only through secure, audited channels, and limit every team member to the minimum access their role requires. Your data stays in your systems — we don't export patient records to ours.
We review your last 90 days of claims: denial rate and top denial reasons, days in AR, underpayment patterns, and credentialing gaps. You get a written report with the revenue we believe is recoverable — whether or not you hire us. It costs nothing and commits you to nothing.
Yes — small and mid-sized practices are exactly who we built Vista for. Solo providers and two-doctor offices feel a denied claim the same month it happens; you get the same named team, weekly reporting, and weekly AR follow-up as our larger clients.
Tell us about your practice and we'll come back within one business day with next steps — and a straight read on what your last 90 days of claims say.
Prefer email, or want to talk through a messy AR situation first? Reach out directly — you'll hear back from a person who works claims, not a sales script.
